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Privacy Policy

Version 14 May 2018

tldr; Summary

App ([your_account].codecks.io)

What personalized data do we store?

  • Email address - to send transactional mails and notifications (you may opt out of the latter)
  • User name - such that team mates can recognise you, does not have to correspond to any real name
  • Full name - optional, to help team mates identify you in the members list
  • Profile Image - optional, to help your team mates to quickly identify things associated to you
  • Session cookie - to identify you as you
  • For the billing user: Full Name, Address, VAT ID. This is needed for tax and billing purposes
  • Payment-related data from Stripe events (this does not include your complete credit card number)
  • Integeration information from Slack, GitHub, Bitbucket and/or GitLab. (If you enabled the respective integration.)

Who do we share this data with?

  • Mailchimp receives your Email address, User name and Full name and Role (Admin, User, Guest, Observer). We use this service to be able to contact all users for transactional emails. We also use this service to send out infrequent newsletters. You may opt out from the latter from within the codecks options.
  • Stripe receives your Billing data for payment related services

Where do we store this data?

  • On a database hosted by a Hetzner Server in Nuremberg, Germany.
  • If we need to develop or fix a feature based on specific account data this data will be present on the developer’s machine. By default we use dummy data for developing and testing.

Landing Page (www.codecks.io)

What personalised data do we store?


Who do we share data with?

  • We use Google Analytics to analyze how visitors use the site. We set your IP to be anonymized, and deactivated all of Google Analytics advanced tracking options.
  • If you sign up for the newsletter, Mailchimp will collect and store your email address and other personal data you might enter.

Full Version

For Codecks, security and data privacy are of paramount importance. Below we would like to give you detailed information about the handling of your personal data.

  1. General

    As a service provider, we undertake that any collection of your personal data will be in strict compliance with the applicable statutory laws. You can inform yourself about these on this website which is operated by the German public data protection agencies under www.datenschutz.de.

    The Codecks Service is provided by Daniel Berndt, Rudolf-Reusch-Str. 23D, 10367 Berlin, Germany (“Codecks”). Codecks is the “Controller”, meaning the person or body collecting, processing or using personal data on his or its own behalf, or commissioning others to do the same, in the terms of the German Federal Data Protection Act.

    We shall only collect and use personal data for our own commercial purposes pursuant to the restrictions of section 28 of the German Federal Data Protection Act (which is available online in English translation) and/or if you have given your consent.

  2. Collection, processing and use of your data

    1. Description of the Codecks Service

      The Codecks service is cloud-based mobile online application service and online platform, accessed from end user devices through standard browser software. In essence, it is a tool to assist teams of people (“Team”) with the organization of projects (including but not limited to software delevopment projects). It enables users to exchange data, texts, information etc. in the course of such projects with other team members, enabling in effect a team to jointly work on a project, set deadlines for all to see etc.

      In order for a team to use Codecks, they need to designate an administrative contact (“Administrator”) for the Team who will act as representative for the Team and who will set up a Codecks Account for the Team, thereby establishing a subdomain for the Team. The Administrator is the billing contact for the Team in respect of the Account and is able to invite users via email to collaborate on a project.

      After receiving an invitation by an Administrator, registered users (“Users”) have access to that Administrator’s Account, users not yet registered need to establish a User Account first by entering their email and a password of their choice. Use of an avatar is optional. Then they will be part of the Team and be able to share their project-related data with other Team members.

    2. Codecks website

      You can visit our website, which is separate from the Codecks App and Service, without providing any information about yourself. We only store access data without personal references such as the name of your internet service provider, the website from which you have visited us or the name of the requested file. This data is used solely to improve our offer and does not allow us to draw any conclusions regarding your identity.

    3. User Account

      Personal data is collected when you submit it in the context of the creation of a Codecks user account. For the user account, we collect the following data: your email address and password.

    4. Exchange with other Users

      For the purpose of actually providing the specific Codecks Service as described above, that is uploading, storing, updating and sharing with other users designated as Team members by you or your Team Administrator, we collect the following data, as the case may be: your email address. This data which is meant to be exchanged with other Codecks users is handled in the following manner:

      • This data is only shown to an Account Administrator
    5. Scope of use

      Without your explicit prior consent, we will use the submitted information solely for the provision and maintenance of your Administrator or User account, as applicable, and for providing the Codecks Service in regard to other Codecks users registered as Team members designated by you or your Team Administrator, as described above, and to send you our newsletter if you have subscribed to it. After termination of the contractual relationship, the data will be deleted after the storage period required by tax and commercial law, unless you have expressly consented to the further use of your data.

  3. Transfer of personal data to third parties; Payment Service Provider

    Your personal data will only be transferred to such individual other users of the Codecks Service who are registered just like you, and whom you or your Team Administrator specifically and individually designates to share the data with, as described above.

    Otherwise, your personal data will not be transferred or made available to any third party.

    Payments for the Codecks service are processed through the third party payment service provider Stripe (Stripe Inc. and Stripe Payments Europe Ltd.; https://stripe.com/). The Codecks service will connect to the Stripe payment service and forward the following personal data to Stripe: Administrator’s payment card information, Administrator’s email address, and billing and shipping address, as the case may be. Stripe will use this personal Data as part of the payment processing process. For the privacy policy of Stripe, see https://stripe.com/de/privacy.

  4. Data Security

    1. Codecks Servers

      The Codecks data is stored on a server provided by Hetzner (https://www.hetzner.de/) located in Nuremberg, Germany, or by a comparable data processing service center provider with servers located within the European Union (EU) or the European Economic Area (EEA).

    2. Encryption

      To ensure appropriate security, Codecks deploys SSL encryption technologies. The only way for data to travel from browser to server, and vice versa, is via an encrypted connection.

  5. Backup

    Our data and databases are backed up on a regular basis, protecting them from loss.

  6. Use of cookies on the Codecks website

    Regarding the Codecks website and App, the following applies: We use cookies to make visiting our website more attractive and to enable certain features. Cookies are small bits of information, usually small text files, that are stored by your computer’s web browser. Most of the cookies used by us remain on your computer and allow us to automatically recognize your computer on any subsequent visit (these are known as persistent cookies). These cookies enable us to identify you and spare you the trouble of re-entering your password or filling out forms with your data for subsequent visits.

  7. Google Analytics

    The Codecks website, which is separate from the Codecks App and Service, features Google Analytics, a web-analysis service provided by Google Inc. (“Google”). Google Analytics uses “cookies”, text files that are stored on your computer and that allow us to analyze your use of our website. The cookie-generated data regarding your use of this website will normally be forwarded to a Google server in the U.S. and stored there.

    In the case the IP anonymization on this website is activated, within the member states of the European Union or other parties to the Agreement on the European Economic Area, Google will shorten your IP address before it is forwarded to its servers. Only in exceptional cases the complete IP address will be transmitted to a Google server in the U.S. and shortened there.

    On behalf of the operator of this website, Google may use this information to evaluate your use of our web pages, to compile reports on website activity for website operators, and to provide other website/internet-related services. However, Google will not combine your IP address with any other data held by Google.

    You may block the use of cookies by selecting the appropriate settings on your browser. Please note, however, that this may prevent you from using the website’s full range of features. Furthermore, you may also prevent the collecting and processing of the cookie-generated data regarding your use of this website (including your IP address) by Google, by downloading and installing the browser plugin available from the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

  8. Right of access

    Under the German Federal Data Protection Act, you have a right to be informed at any time and without cost about the personal data recorded about you, as well as a right to the correction, blocking, and/or deletion of the data, as applicable.

  9. Revocation of consent

    You may have explicitly given consent when subscribing to our newsletter by clicking on a confirmation link within an email, or via opting in via the profile settings, once you verfied your email address.

    Please note that you can revoke your consent for the future at any time. You may contact the person named below to do so easily:

    Daniel Berndt

  10. Contact for data protection and privacy

    If you have any questions regarding the collection, processing, or use of your personal data, in case of requests for information, correction, blocking, and/or deletion of the data, as well as for the revocation of consent please contact:

    Daniel Berndt
    Rudolf-Reusch-Str. 23D
    10367 Berlin, Germany
    Email: support@codecks.io
    Web: www.codecks.io

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